KCBA General Membership Meeting Minutes

Wednesday, February 20, 2019

President Tina Erales opened the meeting at 7 pm welcoming everyone in attendance. She asked whether having quarterly meetings instead of monthly meetings was more preferable.

We are looking for a fundraising chair for 2019-2020 school year. Many people say that they don’t want to “own” or “run” the fundraising function, but there’s really no difference from running or helping with the fundraising committee, except that the fundraising chair gets a vote on the board. Suzanne Thompson will still be around to help out with transitions and general guidance. Please contact fundraising@cainband.org with more questions or to throw your name in the hat.

Tina reminded us of our amazing sponsors who help us keep cost down and to welcome a new Sponsor, Lenny’s. The owners of Lenny’s, The Smith’s, also own Hasta La Pasta. In addition to the nice discounts they gave us during the marching season for the kids’, directors’, and chaperones’ meals, Mr. Smith also gave us a check last month for his “round-up” promotion that he ran during marching season. Please visit their restaurants and let them know that you are a Klein Cain Band/Guard parent.

Treasurer Roni Tucker reported we have $23,506.80 in the main account and $15,850.16 in the fundraising account, but that she will be writing the final payment for the Spring Trip in the next month. So far this year we have spent over $200k and over $26,000 on sectional coaches. 61.7% of families have paid their dues. We have collected $134,945 in band fees and have pending $51,706. Please contact treasurer@cainband.org if you have questions about your fees or trip payment.

Chaperone Chair Michele Poe reported we have four chaperones for the spring trip. Weare still looking to have two more. Please contact her at chaperones@cainband.org with questions or to sign up.

For Scrip Fundraising we earned $318 in January. Kathy Burke sold over $700 to the Cain PTO to use as incentives for teachers – please thank her when you see her. Candace has gift cards in stock and check out the new Scrip vendors. Remember that if you’re planning on taking a trip for spring break, many hotels, cruise lines, and rental car agencies are Scrip participants!

Our final Spirit Night for the 2018-2019 school year will be March 25th at the Chick-Fil-A Gleannloch location.

The Flag fundraiser just concluded its subscription year with the Presidents’ Day flags and will begin its new subscription year with the placement of Memorial Day flags. There is finally a website to renew or sign up for a new subscription: www.iwantaflag.com. Cost is $40 per flag, per subscription year. Band/guard will be responsible for placing the flags for Memorial Day and Flag Day. A Signup Genius will go out later in the semester to help place the flags.

The second Annual Canes and Chains Disc Golf Tournament will be held on April 13th at Northside Christian Church. Help spread the word on Social Media. We have slots for 80 teams. It’ll start at 8 am with a free clinic and begin at 9 am. We will need people to help find hole sponsors, large prize donations (such as TVs, Yeti coolers, grills, etc), and helpers to set up, take down and two hour shifts. We will put it on the screens in school and on the sign out front.

Last year, our disc golf tournament fell on the same day as Jacob’s color run. We do not know if there is a competing school event/activity going on, but Tina or Roni will look into that.

We will have the Second annual Mattress Sale in August.

For anyone who works for HPE: Cassia Glass confirmed that her husband has set up Klein Cain Band Association in their charitable giving system to match funds and input volunteer hours.

David McGrath gave a huge shout-out to our Winter Guard. They moved up in class to the Scholastic A group, which is the largest class in the state. At their first performance, they placed 3rd and in their most recent performance they placed 4th. They have a show at Collins High School on Friday and will perform around 9:30 pm.

The directors recently attended the TMEA convention (music teachers’ annual state convention) and they attended the performance of Doerre Intermediate Full Orchestra. They were the honors orchestra at the TMEA convention. The kids did a dynamite job.

Today the Ulrich Symphonic Band kids and Cain band members had a combined rehearsal. He would like to continue with the joint effort. The kids peer mentored each other as they played.

In the fall he would like to have a “6th grade carnival” – more information on that to come.

A few weeks ago Solo and Ensemble Contest was held. They had 55 students earn an excellent rating and 44 students earn a good rating. Twelve ensembles played and eight received an excellent rating.

A discussion was held on the discrepancy in judging that two rooms seemed to have. These judges are university professors. Complaints from the audience were shared with Mr. McGrath on how discouraged the students were and how some have thought of quitting. Mr. McGrath will share our concerns with Monte Mast, the KIST Director of Fine Arts. This competition was the final opportunity this school year for students to letter in band.

The sectionals after school are well attended and doing well. The students are hard workers.

Ms. Bradberry mentioned that many reed students are still using their 6th grade mouthpieces, which are not serving them well. She has asked a company called Vandoren to come to the band hall so that the kids can test out mouth pieces for free.

Mr. McGrath finished the meeting about the importance of students not only maintaining good grades, but to be involved in other activities in order to be well-rounded for college requirements. The universities all have kids with amazing GPA’s, but they look to see what else the students were involved to decide who to accept. They want students who excelled outside their academic careers and they look beyond their academic profile to see what else they can do.

He is hoping that this will help convince any kids who are thinking of leaving band to add academic classes to their schedule, to stay in band instead.

Our next General meeting will be held after Spring Break on Tuesday, March 19th. Meeting was adjourned at 8:10 pm.


Tuesday, September 18, 2018

President Tina Erales opened the meeting at 7:00 PM to a crowd of 40-50 people. She

thanked everyone in attendance and to all who have helped so much this marching season. She

recognized Klein Crossing Dental and Daryl Flood Company as our Cat 5 sponsors, and Chris Siler

who was instrumental in arranging the donation of the trailer. She also recognized the King

family who donated a 26-foot enclosed trailer. We are currently looking for a Cat 4 sponsor to

wrap this secondary trailer.

Treasurer Roni Tucker shared that the band currently has $67,038.44 in the bank. We have had 46.4% of members pay their dues in full. The mattress fundraiser raised $11,796.

Secretary Laura Saunders shared that there are less than 5 spots remaining for the Spring

Trip before a wait list is started. The Spring Trip is scheduled for April 26-28, 2019. A Trip

Payment Agreement will be sent out to all parents of participating students stating the total cost

of the trip, an understanding that your student needs to be passing, participation fees must be

current, and no refunds will be given. Our next general membership meeting will take place at

the same time and location on October 16, 2018.

Chaperone chair Michele Poe shared if you are not already on the list and would like to chaperone, please contact her. October is a busy month with an increased need for chaperones for not only games, but contests too.

Spirit Wear chair Sean York was unable to attend this evening so Tina Erales shared that

the required show shirts have been passed out. If you have not received one please contact Sean

York. They are currently selling short- and long-sleeved show shirts on our online store at


Stormchaser and Vice President Warren Settles shared from Props that our stage has arrived. It was fabricated by a company in Temple and delivered the day before. The stage can be used for many years and can be configured to be 4x8, 8x8 or 4x16. You can always add pieces on to it too. Warren showed pictures of the Mayflower trailer that has been stripped of the Mayflower logo and primed and painted. This Saturday, September 22, the Props committee invites all to help build the ramp, stairs and second floor of the trailer and to help paint the towers. Times will be announced. The Stormchasers’ shirts are not in at this time.

Fundraising Chair Suzanne Thompson reported that Scrip has already earned our band $1,100 for the months of August and September. Last year the Scrip fundraiser earned $2,400 total for the entire school year, so the momentum is good.

Suzanne also shared that our first Spirit Night is at Painting with a Twist on Sunday, Sept 23. We currently have 18 participants. She has finalized almost all spirit nights for the rest of the school year.

We have about $17,000 in sponsorship donations and have budgeted for $40,000. If you know of any business that would like to sponsor our band, please put them in contact with Suzanne.

Our football programs were ordered in July based on the number we sold last year and the printers do not allow us to add or subtract the number to be printed. The first couple of games, we have sold out of football programs by kickoff, so if you want to buy one, please try to come before the game begins.

Just a reminder that we have Amazon Smile and Kroger community rewards that are a great way to passively raise funds for our band too.

A gentleman suggested speaking with area restaurants (e.g., Taco Bell, Dairy Queen) to stay open/keep lobby open so when the football game is over the kids can go out to eat somewhere.

There were no questions for the board before the floor was given to the band directors.

Ms. Bradberry thanked us for our children and said that they are all “good human beings”. Mr. McGrath thanked us too and said sometimes he has to “go coach” on them. He shared what the dot test is, why it’s important, and wants all the kids to be “dot aware”. This grade will be posted in Skyward. The students need a 70 to march on Friday. They can retake it to receive a better grade.

They plan to use props at the following game and start the 3rd quarter “Hey Band” activities at the Cain vs Klein game.

Schedule confirmations/changes:

  • October 6 – Bands of America (BOA) Houston contest: the band will stay at the contest until noon or 1:00 to watch other performances, except for any flute players who want to attend the James Galway master flute class at Klein High School (during which one student from each Klein high school will have the opportunity to have a lesson on stage from Mr. Galway). The rest of the band will be bussed back to the band hall, go home, and then report back to the band hall for the game.
  • Oct. 13 – The Waco BOA contest has been removed from our contest schedule. Mr. McGrath gave an explanation of why and will send out an email tonight or tomorrow to all parents with this explanation.
  • Oct. 20 – Lone Star Preview: We will not stay for finals even if we make it because this conflicts with the homecoming dance that evening.
  • Oct. 23 – UIL Regional contest: Our performance time is TBA. We need straight 1’s to qualify for UIL Area. We will know after we perform on the 23rd if we will advance to UIL Area.
  •  Oct 27 – UIL Area contest: This will be held in Galena Park. We won’t know our performance time until a day or two prior. If we make finals at UIL Area, we will not attend the football game that evening.

Questions answered or comments from the directors:

Comment: There will be no front battery on a stage.

Q: Is this still a contest on September 29?
A: There is no contest on Sept 29th, which is currently listed on the schedule as “tentative”.

Q: How many more weeks with the metronome?
A: One more game and maybe just the second movement during the game.
Q: When will the kids be in full uniform:
A: Full uniform on Friday for performance. Jackets may or may not be worn in the stands,

depending on temperature and other weather conditions.
Q: Parent voiced concern that a student had overheated at the prior game and asked why

some schools can wear shorts during hotter weather.
A: Mr. McGrath will continue to monitor the temperature for the next game(s) and make

a decision and asked what other Klein high school bands have been doing for the first

few games.
Q: In light of the forecast for this week’s football game, does the band march in the rain?

A: The band does not march in the pouring rain but will probably march if it is lightly

raining. Woodwind instruments would be put away. At contests, if it is raining, there is usually a delay until the weather cooperates.

After no further questions for the band directors or KCBA board, the meeting was adjourned at 7:56 PM.

KCBA Contact Information:

Website: www.cainband.org

President – Tina Erales (president@cainband.org)
Treasurer – Roni Tucker (treasurer@cainband.org)
Secretary – Laura Saunders (secretary@cainband.org)
Vice President and Stormchasers – Warren Settles (stormchasers@cainband.org)

Chaperones – Michele Poe (chaperones@cainband.org)

Color Guard – Carolina Valladares (colorguard@cainband.org)

Historian – Melissa Welty (historian@cainband.org)
Props – David Pfeffer (props@cainband.org)
Spirit Wear – Sean York (spiritwear@cainband.org)

Uniforms – Whitney Webb (uniforms@cainband.org)
Social – Adria Stacha (social@cainband.org)
Hospitality – Heather York (hospitality@cainband.org)

Fundraising – Suzanne Thompson (fundraising@cainband.org)